PV installation records after Moje IRE: matching the meter, the DSO notice and CSIRE
On 21 August 2026 Moje IRE opened CSIRE contract, meter and metering data to customers. An OZE installer is not a user of that system. They need a fitting card that lines up the DSO notice with device serials before the customer compares the offer with a CSIRE export.
On 21 August 2026 Gramwzielone.pl reported that the Moje IRE portal was live: Polskie Sieci Elektroenergetyczne had given consumers, prosumers and generators free access to data held in the Central Energy Market Information System (CSIRE). Three days earlier, on 18 August 2026, the energy market information operator published tutorial videos and a user manual on the PSE website. The portal sits at mojeire.csire.pl. Sign-in goes through the national identity node (login.gov.pl).
For a firm that fits photovoltaic panels, a heat pump or a battery, this is not a new quoting tool. Something else has changed: a customer who used to ask the installer, the supplier or the DSO helpline about output can now open the contract, tariff group, meter number and measurements — at a resolution down to 15 minutes — and export them to CSV or PDF. If photovoltaic installation records in the company stop at a contract folder and a few roof photos, the first complaint after billing starts will collide two data sets that nobody lined up.
What Moje IRE shows the customer, and what the installer cannot see there
The portal is a read-only window. OIRE’s Q&A on the PSE site splits three layers: commercial data of the contract registered in CSIRE (type, term, supplier, tariff group, contracted capacity, billing period, any dynamic price or prepayment terms), technical data of the offtake point (connection capacity and group, voltage, phases, ownership boundary, upstream protection, meter type and serial number, and whether it is a remotely read meter), and metering data for consumption and generation. Contract changes or CSIRE corrections go to the supplier or the operator, not through the portal.
An OZE installer is not a CSIRE professional user merely because they fitted a micro-installation. The Professional User Portal (pup.csire.pl) is for DSOs, suppliers and balancing parties after they sign the CSIRE agreement under Article 11zg of the Energy Law. A fitting firm does not replace the operator, cannot push a micro-installation notice into CSIRE from its own CRM, and cannot correct the customer’s tariff group. It can, if the customer shares an export or a view, compare what the system shows with what the firm recorded at commissioning.
Data appear in Moje IRE only once the DSO to whose network the offtake point is connected has joined CSIRE. PSE publishes a list of CSIRE entities and notes that absence from the list does not lift the duty to join. A customer on a large DSO waiting for the 19 October 2026 window may therefore see an empty portal for weeks and ring the firm that already handed over the array. That is not a fitting fault. It is a consequence of staged go-live, and it is explainable only if the notice date and the operator’s acknowledgement are to hand.
The CSIRE timetable through 19 October 2026
CSIRE went live on 1 July 2025. PSE’s launch notice states that on day one four distribution system operators, the transmission operator, eleven suppliers and more than a hundred balancing parties on those operators’ areas joined. Later windows — under the staging act and OIRE’s Q&A — fell on 1 March 2026 and 1 July 2026. The final date for remaining parties to start performing tasks through CSIRE is 19 October 2026.
That is current law, not a forecast. The installer does not “implement CSIRE”. They do feel whether their customers already have data in Moje IRE. After 19 October most offtake points should be in the system; until then the map is uneven. A firm working across several voivodeships will handle, in the same week, customers who already compare 15-minute profiles and customers who still receive a bill through the supplier’s old channel.
On 10 August 2026 the Ministry of Energy published a draft amendment to the Energy Law (UD446). It is a draft, sent to consultation (6–13 August), not an act in force. It envisages contingency plans for CSIRE disruption, billing rules during temporary unavailability, and — in the ministry’s own wording — a power for the President of the Energy Regulatory Office to waive penalties if a party misses the original integration date for technical or organisational reasons, provided the work is finished by 19 April 2027 at the latest. For the installer that clause, even if adopted as proposed, creates no new duty. It does show that the legislator itself expects slippage on the operator and supplier side. The customer will still call the firm that was on the roof.
The same draft would require real-time, schedule and structural data to be sent to operators, and would allow transmission or distribution services to be limited or suspended for no more than 24 hours where a generator grossly breaches that duty. That is aimed at sources and storage that matter for system balancing, not at a typical household micro-installation. Firms that also build plant above the micro-installation threshold, or storage at commercial sites, should watch whether and in what form those rules become law. For now they remain a proposal.
Notifying a micro-installation: 30 days, annexes and a remotely read meter
Before anything appears in CSIRE, the installation must be notified to the operator. Biznes.gov.pl (service ou287) sets out the procedure in force: a micro-installation is a renewable plant with installed electrical capacity of no more than 50 kW, connected to a network with a rated voltage below 110 kV. Installed capacity must not exceed connection capacity. Notice is filed at least 30 days before the planned connection. The operator reviews the filing; the time allowed to cure defects is not shorter than 30 days. After acknowledging the notice it connects the micro-installation within 30 days, fits protection and a remotely read meter, at its own cost. Connection itself on these terms is free of charge.
In practice the installer assembles the file. The roof owner rarely gathers the scheme, datasheets and title statement alone. Biznes.gov.pl lists the annexes without which the notice comes back:
- electrical scheme showing how the micro-installation is connected
- technical parameters and operating characteristics, including datasheets for generating and converter equipment
- an NC RfG equipment certificate, or a declaration of conformity in the scope set by the operator, or a simplified compliance test report
- a power of attorney if someone other than the owner files
- an energy supply contract where the applicant intends to sell to a chosen supplier or the obligated supplier
- a statement of legal title to the property and to the micro-installation
- the installer’s statement of qualifications and of compliance of the connection with the rules of the art
The current notice form has applied since 14 June 2023. Each operator clings to its own portal and checklists. A firm working across PGE, Tauron, Enea and Energa therefore keeps several variants of the same file. If the papers live in a salesperson’s inbox, an office drive and the crew leader’s phone, three months later nobody can reconstruct which scheme went to the DSO, or whether the inverter serial on the statement matches the plate on the wall.
Biznes.gov.pl also reminds applicants that the installer should hold proper qualifications — an OZE fitting certificate or a valid operation certificate for equipment, installations and networks. That is not a brochure line. The operator may demand a completed statement. A customer who later opens Moje IRE and sees a different meter or contracted capacity from the contract with the firm will ask what was actually notified. The answer needs a copy of the notice, the acknowledgement date and the operator’s visit record, not a general assurance that “it all went through”.
The installation card the customer will use against an empty folder
After commissioning the firm typically hands over the inverter manual, monitoring credentials and a scan of the contract. That pack usually omits what the customer will shortly see in Moje IRE: the offtake-point number, the meter serial, the tariff group and the date from which CSIRE holds generation readings. Photovoltaic installation records are not a copy of the PSE portal. They are a fitting card that stores the same identifiers the customer will use when they compare the sales promise with a CSIRE export.
For example, a firm handling several dozen roofs in a season may take three “output is too low” calls in one week. In the first, the DSO has not yet joined CSIRE, so the portal is empty and the customer reads that as a plant fault. In the second, the remotely read meter started later than inverter monitoring, so the two charts do not overlay. In the third, the capacity on the DSO notice differs from the capacity in the offer because the string layout changed on the day. Without a card that sits, side by side, the notice date, the DSO acknowledgement, the PPE number, the meter serial, offer capacity, notified capacity and the serials of panels and inverter, the service desk is guessing.
That card does not replace the manufacturer’s warranty file or the inverter vendor’s app. It joins three flows that currently drift apart fastest: sales (what was promised), fitting (what was physically hung) and the operator (what was accepted onto the network). The PV contractor application covers the funnel from lead to aftercare. This is a narrower slice: a document that survives the customer’s first login to Moje IRE.
The “CSIRE status” field is not a guess. It records what can be checked: whether the customer’s operator is already on the CSIRE entity list, whether the customer can see readings, whether the meter in the portal has the same serial as the exchange protocol. The rest — “the system will catch up” — is an interpretation that should not be offered as fact.
The UDT certificate and five jobs that invoices will not reconstruct
A separate layer of the register is the qualification of people on the roof. The Office of Technical Inspection (UDT) issues an OZE installer certificate, including for photovoltaic systems and heat pumps. The certificate runs for 5 years. After issue, the holder appears in the public register of certified installers. The fee for one OZE type is PLN 445.18; under Article 157(3) of the Renewable Energy Sources Act it is not refundable if the certificate is refused.
Renewal is not automatic. The application must be filed no later than 30 days before expiry. In the 12 months before that date the installer completes a refresher course with an accredited provider. During the certificate’s life they must complete at least five installations of that OZE type. UDT describes these conditions in its renewal materials; after the statutory cut-off it will not accept the application. A firm that uses several certified fitters and subcontractors, and bills jobs in bulk on the company’s invoice, may after four years be unable to prove who carried out which five installations.
The public register shows name, certificate number, expiry date and — if the installer consented — the place of work. A customer or an operator can check it independently of the offer. If the contract cites a certificate that the register marks as expired, or if the handover was signed by someone not on the crew list, a quality dispute starts with qualifications before anyone opens a Moje IRE chart.
A per-person job log is not an HR flourish. It is how the firm keeps the entitlement that won the tender or persuaded the customer. A table is enough: installation, address, OZE type, protocol date, person with certificate number, scan of the statement. With two or three people, a spreadsheet will carry it. With rotating subcontractors and a season in which crews run in parallel, the link that UDT will ask for at renewal is the first thing to go.
An output complaint once the customer brings a CSIRE export
Net-billing values energy exported to the grid; it does not “return kilowatt-hours” as the old rebate system did. The customer compares a sales promise (“this is what you will save”) with three figures that do not mean the same thing: inverter-app production, energy exported according to CSIRE, and the supplier’s prosumer deposit. Moje IRE shows metering. It does not show whether the firm’s offer was built on self-consumption, on export, or on a mix. If the contract is silent on those assumptions, the service desk explains the billing model instead of a defect.
When the customer forwards a PDF from the portal, separate the questions first. Is the meter in the export the one on the exchange protocol? Does the metering period overlap the period after connection? Is the drop visible in the inverter logs as well as in CSIRE? If there is a battery, does it change the export profile in hours the offer never described? Each question needs a different document from the installation card. Without them the firm either accepts the complaint “just in case” or rejects it without a basis it could defend.
Field service adds another layer. A field-service application ties the job, the visit report and the parts in the van. On a PV site the visit report should point to the same card as the DSO notice: the same PPE, the same inverter, the same plate photo. Otherwise, two years into the warranty, the crew drives to “the Excel address” while the customer has changed supplier and holds a different contract in Moje IRE — on the same plant.
Not every gap between inverter monitoring and CSIRE is a fitting defect. The operator’s meter records energy at the network boundary. The inverter records production before losses and before self-consumption. Explaining that gap is aftercare, not an “IT topic”. To do it calmly, the firm needs, in one place, the date operator metering started and a snapshot from handover day. CSIRE will not keep that for the installer.
A spreadsheet, a vertical SaaS product, or an application fitted to the process
A dozen jobs a year, one certified installer and one DSO on the patch can live in a workbook: columns for notice date, PPE number, serials and certificate expiry. The condition is simple — one person owns the file, and annexes sit in a folder with a stable name. When that person is off in the week the operator demands a revised scheme, the process still stops. That is an organisational limit, not a spreadsheet limit.
Off-the-shelf OZE SaaS is often the better buy when the firm needs an offer funnel, a crew calendar and a standard PDF protocol, and still files DSO notices in the operator’s own portal. You do not build a custom system in order to have a calendar. The strain starts when the product has no field for PPE, does not bind a job to a named UDT certificate, does not keep the scheme version sent to the DSO, and will not let a fitter open the same card on a phone. Then either the process is bent to the subscription, or a second sheet grows “beside the system”.
Integration is the right move when a quoting tool or a parts warehouse already works and only the installation register and document status are missing. Rather than rip the tool out, you add the installation card. A dedicated application pays its way with several crews, subcontractors, a mix of PV, heat pumps and storage, more than one DSO, and a real volume of aftercare complaints. At that point the cost of a coherent file in email exceeds the cost of ordering the process. Off-the-shelf software or a custom build is decided on the number of exceptions, not on a slogan about “digitising OZE”.
An installer application does not replace the operator’s portal, Moje IRE or KSeF. Structured invoices — from the 2026 thresholds — still go through the National e-Invoice System; KSeF in a company application is a separate flow. The installation card can store the KSeF number of the fitting invoice so that a complaint and the bill refer to the same job.
What an installation register can look like inside a fitting firm
GESOFT builds applications around the process when an off-the-shelf tool does not cover the file the firm actually carries between the roof, the office and the operator. That register does not need a catalogue of dozens of modules. A handful of functions follow from what has already been described.
The installation card holds, in one place: address and customer, capacity in the offer and capacity on the notice, the PPE number once issued, the operator, notice and acknowledgement dates, the meter serial from the exchange protocol, serials of panels, inverter and battery, the scheme and statements as sent to the DSO, and a status “visible in Moje IRE / not yet”. Service opens the same card rather than a new chat thread.
A register of UDT-certified people shows expiry, the refresher-course date and the number of jobs of that OZE type in the certificate period. The roof protocol assigns the installation to a named person. A renewal application then does not start with a hunt through last season’s invoices.
A service ticket attaches to the card, not to “an address on the map”. The visit report has a checklist: inverter plate match, protection state, a monitoring snapshot, a note on whether the customer sent a CSIRE export and for which period. Phone photos land in the same file. If the crew works from a tablet, a browser is enough; a native Android app matters only when work goes offline on a site with no coverage and the report must stay on the device until return.
Such a register does not log into CSIRE on the customer’s behalf and does not impersonate Moje IRE. It may keep the file the customer themselves downloaded, with the export date, so that the next call looks at the same period. If the firm wants to give the customer a status panel, let it show the job — not a replica of the operator’s metering.
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